How to AutoDetect webforms
How to store information in and test my Profile data file offline before using it to fill forms online
How to Fill and Submit Forms
How to restore FormZila to normal state if/when it freezes or fires RPC error
How to set time interval between form detection and Auto fill /Auto Submit
How to Save web form data for future use
How to Rename form data file
How to Delete form data file
How to Delete all form data files
How to display form data files in multiple columns in the filelist box
How to sort form data files in alphabetical order
How to move form data file in the filelist box

What are the system requirements for FormZila?
System requirements needed to successfully install and use FormZila are:

Computer with Intel Pentium 166 MHz or higher processor 

Any version of Microsoft Windows, including 98, 2000, XP, Vista

128 Mb RAM

10 MB free hard disk space

SVGA or higher resolution monitor

Recommended screen resolution: 1024 x 768, Color depth: 256 colors

Mouse or other pointing device

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Theoretically, FormZila can be installed on and run from any drive.  Practically, hardly will you have a need to to install and run FormZila from a USB drive. This is because, you must purchase a licence each for the computers where every copy of FormZila will be installed.

If you have several stand-alone computers and you are considering using FormZila  on each of them with a single Forms Data, then what you should do is this:

• Install FormZila on each of the computers . Remember you must purchase  licence for each computer
• Run FormZila. Make sure USB drive is plugged-in to your computer
• Configure FormZila such that your forms data are kept on a USB drive. (Options and Settings | Security | Folders: Keep forms data in this folder: here indicate the full path to the USB Drive)
• Hit Save All and then Close to exit the options and settings forms
• Repeat the procedure on other computers.

Each time you run FormZila it will check for information on the on USB drive. Make sure USB drive is plugged-in to your computer, otherwise an error message will be fired.

When you close FormZila remove the  USB drive and use it on other computers

See also:how FormZila handles privacy and security issues - online and offline 

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Remembering all your login/password combinations for each website is not an easy task, and in some cases simply impossible - if you have not settled for easy-to-remember, easy-to-guess passwords, using your birth date, pet's name or some other obvious choice and, unfortunately, risking your ID security.

Where you don't have to remember login/password combinations, you still need to first open the website home page,  patiently wait while it downloads ads and irrelevant content. That is even before you can type information into the form. 
First name, last name, country, state, province, address, telephone, fax, email, url etc. are the most common time-consuming data you fill-in. 

This is where FormZila comes in.

• When your browser finishes downloading a web page that contains a web form with at least 2 empty fields (2 is the default number, can be adjusted in the options settings section), FormZila will AutoDetect the form and pop-up from the system tray. 
• In the top window, FormZila adds the web page to the listview table. If you have many pages with forms loaded,  FormZila will list all of them in the table. Note that only web pages containing forms are listed
• To automatically fill (fill-submit) a particular form, select the web page from the list, right-click your mouse and choose the action you want (fill, fill-submit or save). Alternatively, you can select the web page from the list and double click it to auto fill the form.
• By default, FormZila will iterate through your  previously saved form data files to pick the exact one that matches the form on the web page you have selected and then auto fill the form. 

If you are visiting the web page for the first time or no form data file matching the form is found, FormZila automatically picks your Profile data file as default form data to be used. If you do not want automatic selection of form data, then in the combo box above the table, indicate the second option - "Use my Profile Data to fill form".

FormZila can also work as search engines and search phrases organizer.
For detailed information on possible scenarios, options and settings see how FormZila works

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You can manage your profile data file in the Options and Settings section (sub section Forms and PassCards | My Profile)

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At first glance, this may seem impossible, because there is no unified way or rules guiding how to name form fields. It is entirely left to the discreet of webmasters as to what name to give to a particular form field. For different web sites, for examples, a form field referring to "City" can be named thus: city, cityname, town, townname, l_city, my_city, locale, location etc.

But FormZila is an intelligent form filler. It solves this  problem with ease. Unlike most of other competing software in the market, FormZila is equipped with advanced form field recognition mechanism that enables you to use 1 profile data to auto fill thousands of different web forms.

Therefore, you can create 1 profile and use it to auto fill forms (many different forms) on various websites, be it for directory listing submission, login forms, feedback forms, shopping cart forms, jobs forms etc. All with the same 1 profile.

Caution:
Here and now we would like to under-promise, but over-deliver later on. In 9 out of 10 cases  FormZila's advanced form field recognition mechanism works fine. Even then we can not give 100% guarantee that all necessary options for a particular web site will be present. 

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My Profile holds data that is specific to a person (not a particular site), data that does not change regardless of what web site you visit, data such as your name, phone numbers, street address, credit card type and number, birth date. As the tab name suggests,  information in the file relates to your personal data and, by default, are encrypted and saved to file named  !My Profile.ptg , located in the folder you have indicated in the General | Security section.

Conditionally, My Profile form field-value pairs are divided into two categories: 

• Common (or fixed field names)
• Custom (or flexible field-value pairs)

- Field names and values in the Custom category are editable. There are 20 customizable field-value pairs at your disposal. You can give them names and values of your choice. Here are some basic guidelines for handling the fields:

• Try as much as possible not to duplicate the names and values, which already exist in the Common category (if you do, FormZila will prompt and notify you about this, but will not discard the changes). 
• You can export your Profile Data to a plain text file and print it out for references, to avoid duplicating the field names and values in future 
• For example, you can rename the first custom field to read "mob_phone" and indicate your mobile telephone number as the value. Or, for instance, "hobby" as the field name and the phrase "hunting, fishing, swimming and  reading" as the value
• Field names should not include any white space. For example, 
• mob telephone - wrong 
• mobtelephone - correct 
• mob_telephone - also correct
• Field values may contain anything you want. But don't over do things, as some web sites enforce limitation regarding the maximum number of characters some specific field values should contain

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No, because FormZila is not a crawler-robot. However, you can use FormZila to automatically log into your online account without first opening the website's start page (where login form normally is located).

• In the main program second window, select the necessary form data file (if there are no files displayed yet, then you must click "Show All/Reset" button to show the list of all available form data files) 
• Right-click your mouse to bring out the context menu
• Select and click the item that says "Go-Fill-Submit"

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The first and foremost functions of FormZila are autofill, autosave and/or autosubmit web forms.  But because of widespread occasions of ID theft and computer hacking, data security and privacy issues are almost becoming a necessity, especially while online. FormZila offers simple, but highly effective privacy protection features to help guard against data corruption, intrusion and identity theft, online or offline. One of such features is data encryption technology 

FormZila uses fairly strong encryption scheme to encrypt form data before saving them to your disk for future use. When you start FormZila, the data files are decrypted, loaded into memory. When you exit the program they are again encrypted and saved. Therefore even if anyone stole the files containing your forms data, he/she can not decipher the content, because the characters have no arbitrary meaning. Only FormZila can understand the special characters, decode and use them.

To verify this,

• exit from the program
• locate the directory where FormZila has been installed and then the FormData folder (if you have installed the program in the default directory, then it should read thus: C:\Program Files\FormZila\FormData)
• select any of the files located in the FormData folder and open it with text editor to see the content
• what do you see?

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1. When you fill a form, FormZila memorizes  the URL (address) of the web page containing the form and will not pop-up for the particular web page again, even if you download a fresh copy of the page. Of course, FormZila will detect the form on the new page and add it to the list in the table. So if you want FormZila to pop-up for the second page, then you must click the FormZila blinking icon in the system tray to bring up the main window, where you can access necessary form manipulation functions.

2. FormZila will not pop-up from the system tray for web pages with forms having less than 2 empty fields. This is the default behavior, but you can override it by specifying a different number in the options and settings section of the program (Forms and PassCards | Program behavior). For reference: most login forms have at least 3 fields.

3. FormZila may not pop-up after form detection if you have specified so in your options and settings customization page. Remember, after form detection, FormZila can AutoFill and AutoSubmit forms even without asking you or showing any message to inform you - it all depends on the option(s) you have specified in the customization page (Forms and PassCards | Program behavior).

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• download the free demo version, test it and be sure that it suits your needs
• ask questions, get in touch, make complaints on program performance (if any), ask for help on any subject
• compare our products and prices with competitors'
• make purchase only if you are satisfied

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You can activate, reactivate and transfer your licenses from one computer to another 24/7 in our online activation center.

Technical support subscription includes:

- 1 Year Technical Support.
- 1 Year Software Updates.

Technical support subscription ensures you always have the most current release of purchased product during the term of your subscription:

- Receive all versions released during your subscription period.

- You can use each software release perpetually. However, a tech support subscription guarantees you'll receive new features and bug fixes when they're released.

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see also:
How to order full version of FormZila
FormZila home page
All our products
Awards

web pages with forms auto detected   by FormZila and listed in the table

filelist box displaying previously saved form data files

How to Auto Detect webforms

Run FormZila Activate FormZila form Auto Detection function by hiding the main window ( Ctrl+Z or just close FormZila main window) Surf internet Where and when there is form to fill, FormZila will notify you You can also get the list of active web pages containing forms by clicking on Show All/Reset button.

After you have duly completed and saved your Profile data, it is recommended that you test it offline, to be sure you have entered all information correctly, before using it to fill forms online. To fill in information and test your Profile data, do the following: From the Options menu, select and click My Profile data.... The Options and Settings page will load (Forms and PassCards | My Profile Data) Fill in necessary information Click the Save button and then close the Options and Settings. You will be brought back to the main window From the Forms menu, click Test My Profile... button. The test form will load and be auto filled with the information you have entered and saved into your Profile data file

There are several ways you can handle form filling tasks. The examples below give 6 different scenarios of filling and submitting online web forms with FormZila.
 

web pages with forms auto detected  and listed in the table

filelist box displaying previously saved form data files

Default Scenario:

For the default  scenario to function as described  below, FormZila must be running on your computer.
Hiding FormZila main window (Ctrl+Z or just close the window) automatically switches the program into form auto detection and pop-up mode. FormZila icon in the system tray will start blinking

When your browser finishes downloading a web page that contains a form with at least 2 empty fields (2 is the default number, can be adjusted in the options settings section), 
FormZila

• Adds the web page to a special list in form of table. If you have many pages with forms loaded, FormZila will list all of them in the table. Note that only web pages containing forms are listed
• Iterates through all previously saved form data files to pick the exact one that matches the last form detected. If you are visiting the web page for the first time or no form data matching the form is found, FormZila automatically picks your Profile data file as the default form data to be used. 
• Either show its main window, pop-up alert message in the system tray, play sound with your specified melody or does nothing - depending on the options you have specified in Options | Program Behavior... | Forms and PassCards | Behavior tab. You can also specify a combination of what FormZila after form detection, e.g. play sound and show pop-up alert message, auto fill and auto submit the form wihout asking you etc. 

• To auto fill (fill-submit) a particular form, select the web page from the list, right-click your mouse and choose the action you want Fill form only, Fill and Submit and click. Alternatively, you can select the web page from the list and double click it to automatically fill the form
• To fill and submit form, click the Fill and Submit Form button after selecting the web page from the list

• click Show All/Reset button to display all available form data files and web pages with forms. 
• to display only your Profile data file, click Show My Profile button
• to fill form, from the list in the table, select and double-click the web page with form or select and click the Fill form only button 
• to fill and submit the form, right-click your mouse to bring up the context menu and then select "Fill and Submit" or just click the Fill and Submit Form button after selecting the web page from the list in the table

Scenario 1: I am visiting this web page for the first time. I want FormZila to detect if there is form to fill on the page, inform me by  playing a melody, showing the program's main window or/and popping-up alert message from the system tray.

Solution: Use the Default scenario as described above. Prior to that, in the Options | My Profile Data... | Forms and PassCards | My Profile Data tab make sure you have duly filled-out your Profile Data with necessary information and saved it. Since you are visiting the web page for the first time, FormZila will automatically pick your profile data file to autofill the form. 

Two, in the Options | Program Behavior... | Forms and PassCards | Behavior tab specify the necessary behavior of FormZila after successful form detection 

see also:
brief video tutorial on Scenario 1

Solution: Use the Default scenario as described above. 
Make sure you specify "Do nothing" in Options | Program Behavior... | Forms and PassCards | Behavior tab.

Solution: Use the default scenario as described above. Make sure you have specified the necessary behavior of FormZila after successful form detection. see Options | Program Behavior... | Forms and PassCards | Behavior tab

Solution: Make sure form Auto Detection with pop-up is disabled (this can be achieved by choosing "Do nothing" in Options | Program Behavior... | Forms and PassCards | Behavior tab in the customization page). 

• In the system tray, click FormZila's blinking icon to bring up the main window
• Click Show All/Reset button to display all available form data files
• Select the necessary form data file
• Click the Go button. Wait for the web page to finish loading. After successful download, the web page (if there is a form) will be added to and displayed in the list of web pages containing forms. If the web page does not appear in the list, then click the Show All/Reset button 
• select the web page from the list and then double-click it to Fill form only
• to fill and submit the form,  select the web page from the list, right-click your mouse, click Fill and Submit form

Solution: Make sure form Auto Detection with pop-up is disabled (this can be achieved by choosing "Do nothing" in Options | Program Behavior... | Forms and PassCards | Behavior tab in the customization page). 

• In the system tray, click FormZila's blinking icon to bring up the main window
• Click Show All/Reset button to display all available form data files
• Select the necessary form data file

Option 1

• Click the Go-Fill button. FormZila automatically opens your browser and loads the web page indicated on the panel. The form is filled, but no submission is carried out.
• Submit the form manually if necessary

• Click the  Go-Fill-Submit button. FormZila automatically opens your browser and loads the web page indicated on the panel. The  form is automatically Filled and Submitted . This may be a good choice when you want to login straight away into your internet account from your computer.

Solution: Easiest, but risky (see security issues). 

• In Options | Program Behavior... | Forms and PassCards | Behavior tab, set your option to "Automatically fill and submit form without asking me"
• Save and close.  You will be brought back to the main window. 
• Close the main window to activate form AutoDetection

Caution:
Use this scenario to fill and submit forms on web sites, in which you have absolute confidence and certain the URL address has not changed since the last time you visited the site. 

1. When you prematurely abort a web page that is still loading or close your browser while FormZila is still busy detecting form on the page.
2. When you command FormZila to "Go-Fill" or "Go-Fill-Submit" a form, but before the expedition of your command you decide to initiate another command simultaneously, for example, "Test My profile" or "Fill Form Only"

If the error message is "Busy..", then wait some additonal seconds or click "Show All/Reset" button to abort the process.

If FormZila fires RPC error message, that means you have prematurely aborted a web page that is still loading or close your browser while FormZila was busy detecting form on the page. To bring FormZila back to normal state, do one of the following:

1. In the filelist box, select any file (diferrent from your Profile Data file) and double-click it. This will  initiate a new instance of your web browser. Wait for the web page with form to completely download  with the form. In most cases this is enough to correct the RPC error.

2. Click "Show All/Reset" button.

3. Exit from FormZila and run it again.

For more information about Remote Procedure Call (RPC)  errors, see also Microsoft Help and Support page http://support.microsoft.com/kb/838428

• analyze the web page
• detect the form
• go through your previously saved form data files, select the exact one that matches the form
• auto fill the form and then
• auto submit the form

So if you have a slower internet connection speed,  then you should increase the interval to a higher value. Conversely, if you have a faster connection speed,  then you may want to decrease the interval.
You can specify maximum time-out value for form detection in the Options | Program Behavior... | Forms and PassCards | Behavior tab.

Special Notes:
Appropriate time-out value will also depend on the speed of the server, location, traffic, size of the web page itself, and other conditions of the internet.

Make sure FormZila main window is displayed Select the web page from the list of active web pages with forms. If the web page is not listed, then click Show All/Reset button to refresh the list. Fill the form manually or use your Profile Data to auto fill  Click Save... button. A dialog box will pop-up. For easy recognition in future, give the form data file a meaningful name. For example, HotMail Login, LoginCBayShopCat or JobApplicationForm, Horizon Message Board. The file name should not include any file extension!!! Click OK Notes: If you are off line or there is no form on the active web page, you will be informed by another dialog box and no saving will be made.

Make sure FormZila main window is displayed From the filelist box, select the form data file you want to rename (if no files are displayed, click Show All/Reset button and then select the file) Right-click your mouse to bring up the Context menu Click the Rename... button. A dialog box with the file current name will pop-up. Enter the new name in the box (give the form data file a meaningful name e.g. HotMail Login or Horizon Message Board) Click OK Notes: If you are off line or there is no form on the active web page, you will be informed by another dialog box and no saving will be made.

Make sure FormZila main window is displayed From the filelist box, select the form data file you want to delete (if no files are displayed, click Show All button and then select the file) Right-click your mouse to bring up the Context menu From the Context menu, click Delete selected. A confirmation dialog box will pop-up. Click Yes to delete, or No to abort Hints: To delete multiple files, hold down Ctrl key while you select the files.

• Make sure FormZila main window is displayed
• Right-click your mouse to bring up the Context menu
• Select and click Delete All. A confirmation dialog box will pop-up
• Click Yes to delete all files, or No to abort

• Make sure FormZila main window is displayed
• Right-click your mouse to bring up the Context menu
• Select and click Show Multiple Columns

• Make sure FormZila main window is displayed
• Right-click your mouse to bring up the Context menu
• From the Context menu, click Sort by Name
• To bring back the sort order to default, click again on Sort by Name

Make sure FormZila main window is displayed From the filelist box, select the form data file you want to move (if no files are displayed, click Show All button and then select the file) Rigth-click your mouse to bring up the Context menu From the Context menu, click Move to Top Hints: To move multiple files, hold down Ctrl key while you select the files.